Data protection for applicants & candidates
Data protection information for applicants
We are pleased that you are interested in us and are applying or have applied for a position in our company. We would like to provide you below with information on the processing of your personal data in connection with your application.
Who is responsible for data processing?
The controller in terms of data protection law is
i-potentials GmbH
Zimmerstrasse 79/80
10117 Berlin
You can find further information about our company, details of the persons authorized to represent us and also further contact options in our imprint on our website: https://i-potentials.de/en/impressum/
Which of your data do we process? And for what purposes?
We process the data you have sent us in connection with your application in order to assess your suitability for the position (or other open positions in our companies, if applicable) and to carry out the application process.
What is the legal basis for this?
The primary legal basis for processing your personal data in this application procedure is Section 26 of the BDSG. According to this, the processing of data required in connection with the decision on the establishment of an employment relationship is permissible.
Should the data be required for legal prosecution after the conclusion of the application procedure, if applicable, data processing may be carried out on the basis of the requirements of Art. 6 DSGVO, in particular to safeguard legitimate interests pursuant to Art. 6 (1) lit. f) DSGVO. Our interest then consists in the assertion or defense of claims.
How long is the data stored?
Data of applicants will be deleted after 6 months in case of rejection.
In the event that you have agreed to further storage of your personal data, we will transfer your data to our applicant pool. There, the data will be deleted after two years.
If you are awarded a position during the application process, your data will be transferred from the applicant data system to our HR information system.
To which recipients is the data passed on?
We use a specialized software provider for the application process. This provider acts as a service provider for us and may also become aware of your personal data in connection with the maintenance and servicing of the systems.
The provider is: Avature GmbH, Reichenbachstraβe 26, 80469 Munich, Germany.
We have concluded a so-called data processing agreement with this provider, which ensures that the data processing is carried out in a permissible manner.
Your application data will be viewed by the HR department after receipt of your application. Suitable applications are then forwarded internally to the department managers for the respective open position. The further procedure is then coordinated. In principle, only those persons in the company have access to your data who require this for the proper conduct of our application process.
Where is the data processed?
The data is processed exclusively in data centers in the Federal Republic of Germany.
Your rights as a data subject
You have the right to obtain information about the personal data concerning you. You can contact us for information at any time.
In the case of a request for information that is not made in writing, we ask for your understanding that we may require proof from you that you are the person you claim to be.
Furthermore, you have a right to rectification or deletion or to restriction of processing, insofar as you are entitled to this by law.
Finally, you have a right to object to processing within the scope of the law.
A right to data portability also exists within the framework of the data protection legal requirements.
Our data protection officer
We have designated a data protection officer.
You can reach him as follows: LOROP GmbH, Dennis Schulz, Landgrafenstraße 16, 10787 Berlin, E-Mail:
Right of complaint to a supervisory authority
You have the right to complain about the processing of personal data by us to a supervisory authority for data protection.
Data protection information for candidates
We are pleased that you are interested in our executive search consulting services and are therefore happy to include you in our talent database so that we can place you with employers who are potentially attractive to you.
Who is responsible for data processing?
The controller in terms of data protection law is
i-potentials GmbH
Zimmerstrasse 79/80
10117 Berlin
You can find further information about our company, details of the persons authorized to represent us and also further contact options in our imprint on our website: https://i-potentials.de/en/impressum/
Which of your data do we process? And for what purposes?
We process the data that you have provided to us in connection with the creation of your personal candidate profile (https://ipotentials.avature.net/talentpoolE) in order to check your suitability for potential employers and, if necessary, to place you with them.
If applicable, this also involves “profiling” in the sense of data protection law, so that we obtain your consent for this (Art. 22 (2) lit. c DSGVO).
On what legal basis is this based?
The primary legal basis for the processing of your personal data in this candidate procedure is Section 26 BDSG. According to this, the processing of data required in connection with the decision on the establishment of an employment relationship is permissible.
In addition, Art. 6 (1) lit. a DSGVO is the legal basis, as we obtain your consent for this.
Should the data be required for legal prosecution after the candidate process has been completed, if applicable, data processing may be carried out on the basis of the requirements of Art. 6 DSGVO, in particular to safeguard legitimate interests pursuant to Art. 6 (1) lit. f DSGVO. Our interest then consists in the assertion or defense of claims.
How long is the data stored?
At the end of a calendar year, we check whether further processing of your data is necessary. In principle, data from candidates is deleted two years after the candidate profile has been created.
To which recipients is the data passed on?
We use a specialized software provider for the candidate process. This provider acts as a service provider for us and may also become aware of your personal data in connection with the maintenance and servicing of the systems.
The provider is: Avature GmbH, Reichenbachstraβe 26, 80469 Munich, Germany.
We have concluded a so-called data processing agreement with this provider, which ensures that the data processing is carried out in a permissible manner.
After your candidate profile has been created, the data is passed on to potential employers so that they can check your suitability for a position and contact you.
Where is the data processed?
The data is processed exclusively in data centers in the Federal Republic of Germany.
Your rights as a data subject
You have the right to obtain information about the personal data concerning you. You can contact us for information at any time.
In the case of a request for information that is not made in writing, we ask for your understanding that we may require proof from you that you are the person you claim to be.
Furthermore, you have a right to rectification or deletion or to restriction of processing, insofar as you are entitled to this by law.
Finally, you have a right to object to processing within the scope of the law.
A right to data portability also exists within the framework of the data protection legal requirements.
Our data protection officer
We have designated a data protection officer.
You can reach him as follows: LOROP GmbH, Dennis Schulz, Landgrafenstraße 16, 10787 Berlin, E-Mail:
Right of complaint to a supervisory authority
You have the right to complain about the processing of personal data by us to a supervisory authority for data protection.